Smart Report Organizer & Ftp Uploads

Efficient Report Management with FTP Upload: The Smart Report Organizer Solution

In today's fast-paced business environment, having efficient and automated systems for report management is more crucial than ever. Companies rely on accurate and timely information to make informed decisions. The Smart Report Organizer (SRO) offers a comprehensive solution that not only simplifies the creation and distribution of reports but also seamlessly integrates into existing corporate systems with its FTP upload feature. This blog post takes a detailed look at the FTP upload functionality of the SRO and explains how it helps businesses optimize their reporting processes.

What is FTP Upload and Why is it Important?

FTP (File Transfer Protocol) is a standard network protocol used for transferring files between a client and a server over a network. FTP upload allows users to upload files from their local computer to a server. This functionality is especially useful for businesses that want to store reports and documents on a central server to facilitate access for authorized users and ensure data security.

FTP Upload Feature of the Smart Report Organizer

The Smart Report Organizer integrates a powerful FTP upload feature that enables the automatic distribution of reports to an FTP server. This is particularly beneficial for businesses that need a central report repository or need to share reports with external partners. The key advantages of the FTP upload feature include:

  • Automation: Reports can be automatically sent to an FTP server according to a predefined schedule. This saves time and reduces the risk of human error.
  • Central Storage: By uploading reports to an FTP server, businesses can create a central, secure, and easily accessible repository for all their reports.
  • Flexibility: Users can customize specific settings for the FTP upload to meet their business needs, such as selecting the destination folder on the server.

Steps to Utilize the FTP Upload Feature

Using the FTP upload feature of the Smart Report Organizer is straightforward and can be set up in a few steps:

  1. FTP Server Configuration: First, the FTP server must be configured, and the access credentials provided.
  2. Report Distribution Setup: Next, in the SRO, report distribution is set up by selecting the report and choosing the FTP upload option as the distribution method.
  3. Customization of Settings: Users can customize the FTP upload settings, including server address, login credentials, and destination folder.
  4. Scheduling and Automation: Finally, the report sending can be automated according to a set schedule to ensure regular report distribution.


The FTP upload feature of the Smart Report Organizer offers businesses an efficient solution for automating report distribution and ensuring central, secure storage of their valuable data. By integrating this feature into their reporting processes, businesses can not only increase their efficiency but also improve the accessibility and security of their information. The Smart Report Organizer once again demonstrates how powerful software tools can help businesses optimize their operations and meet the challenges of modern business life successfully.

We invite you to explore the possibilities of the Smart Report Organizer for your business and take your reporting processes to the next level by utilizing the FTP upload feature. Share your experiences or ask questions in the comments below – we look forward to engaging with you!

Crystal Reports: Using dynamic parameters

Efficient Reporting with Crystal Reports and Dynamic Parameters

Crystal Reports is an indispensable tool for data-driven decisions in businesses. One of its strengths is adaptability through Report Parameters, allowing reports to be customized based on specific user needs. The Smart Report Organizer expands this functionality with automation and scheduling, particularly through the support for dynamic parameters.

Dynamic Parameters: An Overview

Parameters allow for the customization of reports through user inputs like dates or numeric values. The Smart Report Organizer takes this a step further by offering dynamic parameters, enabling the automatic generation of reports with up-to-date data based on the timing of the report execution.

Practical Example: Last Month's Sales Reports

An excellent example of using dynamic parameters is the automatic creation of sales reports for the last month. By configuring the parameter MonthEnd(Days) with an offset of -1 day, Smart Report Organizer can determine the last day of the previous month on the first day of the month. This automates the reporting of sales figures up to the end of the last month without manual intervention.

Benefits of This Automation

  • Time Savings: Manual settings are eliminated, speeding up the reporting process.
  • Accuracy: Automatic date calculations avoid errors from manual inputs.
  • Relevance: Decision-makers receive timely, accurate data.


The Smart Report Organizer leverages dynamic parameters in Crystal Reports to optimize and automate report creation. This allows businesses to operate efficiently and accurately, ensuring reports always contain the latest and most relevant information.

Call to Action

Discover how the Smart Report Organizer can improve your reporting processes. Visit our website for more information and enhance the efficiency of your reporting. Share your experiences with us or contact us to learn more.

New video tutorials section online!

Hello, dear readers! We are excited to announce the introduction of a brand new video tutorial section for our Crystal Reports application, "Smart Report Organizer." In this blog post, we would like to present the benefits and features of our video tutorials, which will help streamline your report creation process and save you time.

Our new video tutorial section offers you:

  • Easy introduction and usage of Smart Report Organizer
  • Time savings with immediate access, no lengthy documentation required
  • Step-by-step guidance for job creation and configuration
  • Efficient and accurate report creation with automated report distribution
  • Advanced features such as the Dynamic Text function

The video tutorials can be found on our website under the "Video Tutorials" section.
You can access the videos using any browser.
Discover our new video tutorial section now and optimize your report creation process with Smart Report Organizer!

Email Crystal Reports with Smart Report Organizer

One of the most popular features of the Smart Report Organizer is the ability to automatically email Crystal Reports to other people. As soon as a report has been scheduled for automatic dispatch, it is regularly generated and sent by e-mail.

You can define the settings for your e-mail account here:

Here you can store your SMTP server, username and password and which port should be used.
In addition, you set here whether the e-mail should be sent via SSL and whether the e-mail should be sent in HTML format.

The settings for the individual Crystal Reports are defined here:

Job Settings Report Distribution
Here you can store the sender, recipient, email subject & email body for each individual report job.
You can also use HTML in the e-mail message to send beautiful and well-formatted messages (with images, links and text formatting, etc.).

Here is an example of how a message in HTML format can look:

Email Example

You can also use automatically calculated variables (Dynamic Text Feature) in the e-mail subject and in the message, for example to display the time span of the report in the e-mail subject.
The Dynamic Text Browser helps you with countless examples and you can also test your texts there, which are then immediately converted and displayed.

Dynamic Text Feature

I hope you enjoyed the short blog.

If you have any questions, feel free to contact us.


Crystal Reports & StoredProcedures

Crystal Reports & StoredProcedures

Easily Create Reports with StoredProcedures and Crystal Reports

Crystal Reports is a powerful reporting tool that allows you to easily create and export interactive and attractive reports from any type of data source. For example, you can use it to visualize your company data in a sophisticated way and make it available to your decision makers.

SAP Crystal Reports supports almost all common data sources such as databases (Microsoft SQL Server, Oracle, MySQL, Microsoft Access), files (Microsoft Excel, text files, XML) and also other data sources accessible via ODBC, JDBC or OLAP. Reports can be equipped with graphics and tables and can be directly converted into various publishable formats.

In this article, I would like to show you a way to further optimize the use of Crystal Reports and improve your workflow: Crystal Reports & StoredProcedures

How to Use Crystal Reports with StoredProcedures

With SAP Crystal Reports, you can build your reports not only by using tables, views or SQL queries, but also directly by using StoredProcedures. StoredProcedures are server-stored SQL queries. These queries can be equipped with parameters which allows for them to be used even more flexibly. The advantage is that, within the StoredProcedure, the company data can already be prepared in the way as the SAP Crystal Reports report will require it. This makes it very easy to link different data with each other.

Using Microsoft SQL Server Integration Services (MS SSIS), I first copy the company data relevant for my reports (from the various applications and database servers) to a separate central report server.
On this separate central report server, a unique StoredProcedure is created for every SAP Crystal Report. 
The advantage is that now, within my StoredProcedure, I can divide the sometimes extensive and complex SQL queries into several small, easy-to-understand, easy-to-maintain and thus expandable individual sections. 

My Conclusion:

By using StoredProcedures, I can create very complex, extensive, powerful, flexible and, above all, at a later point easy to understand & thus expandable queries, which I can then display perfectly with SAP Crystal Reports.

I hope you enjoyed these articles!

Crystal Reports Scheduler - SRO

Crystal Reports Scheduler Blog Image

Smart Report Organizer is a Crystal Reports Viewer and Scheduler that saves you time and money by distributing your SAP Crystal Reports automatically.

To do so, you simply create delivery jobs for your Crystal Reports and define when (time interval), how (file format) and where (destination) your reports are to be sent.

The 3 steps of planning:

  • When (Time Intervals):

    First, you create a delivery job for your Crystal Report and choose which time intervals the report should be exported in.
    You have endless options. Choose from, for example, monthly, weekly, daily, hourly, by the minute or by the second
    You can also choose the end of the month, certain days of the week, or certain intervals. Example: Your report should be exported hourly between 8am and 5pm, Monday through Friday.

  • How (File Format):

    Next, choose which file format your report should be exported as. .
    You can choose from all common formats such as Word, Excel, Pdf, Txt, Rpt, Csv, Xml, Html etc
    You can further set additional Excel and CSV file format parameters here.

  • Where (Destination):

    Lastly, you choose the destination for your Crystal Reports job.
    Again, you have plenty of options: You can send your reports directly to an e-mail recipient,
    save it to a folder (local hard drive, network folder, DropBox/OneDrive etc.),
    send it to a printer or upload it to an FTP server.

Try it for free today – risk free: Download here...
We are sure that you will love it!